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Accounting. Accounting forms (most important)

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27. Forms of accounting

Currently, there are three types of accounting.

1. Memorial order form - used in certain sectors of the national economy.

Memorial order form accounting is based on the control-chess form of accounting. With this form, homogeneous documents are grouped in accumulative statements, memorial orders are compiled on their basis, orders are registered, this ensures control over their safety and allows you to obtain a checksum of the turnover for all accounts.

Disadvantages of the memorial-order form:

▪ multiple entries;

▪ separation of analytical accounting from synthetic accounting;

▪ complexity of methods for identifying erroneous entries.

2. Journal-order form - manual labor of accounting workers and small computer equipment is used.

Entries with a journal-order form, they are conducted according to the scheme: document - register - reporting form.

In a number of order journals, synthetic accounting is combined with analytical accounting, which creates a single coherent system of records. Order journals are credited to one or more accounts. The credit attribute is the leading one, since all business transactions begin to be recorded on a credit basis.

Advantages of the journal-order form of accounting:

1) combining synthetic and analytical accounting - for most accounts, analytical accounting is combined with synthetic accounting, the need to use intermediate registers is eliminated;

2) reduction in the number of entries - the rational construction of accounting registers and the General Ledger, the combination of synthetic accounting and analytical accounting in one register, document circulation is accelerated;

3) subordination of registers to the requirements of reporting, control and analysis - the registers provide for the accumulation of data in the sections necessary for reporting, data sampling at the end of the reporting period is excluded;

4) opportunities for the widespread use of small computers, a better distribution of duties between accountants, adherence to work schedules, and improvement in the organization and technique of keeping records.

The journal-order form of accounting has no prospects, since it is mainly designed for the manual labor of accounting workers.

3. Spreadsheet Automated Form - the enterprise is serviced by machine counting installations.

Spreadsheet Automated Form accounting includes the use of a complex of computers that provide an interconnected system of accounting information.

When using this form, document data is transferred to magnetic tapes, disks, which are used for processing on computers. In the process of machine processing, on their basis, unified accounting registers are obtained - machinograms, their content meets the requirements of accounting and is determined by standard projects for the comprehensive mechanization of accounting.

With this form of accounting, efficiency increases, operational planning and reporting data are used more closely.

Benefits of using machine-based accounting forms:

▪ the use of computer technology to process information, to collect and register it;

▪ possibility of an interactive mode of working with a computer;

▪ the ability to provide information upon request;

▪ freeing up accounting staff time for control and analytical functions.

Author: Kabkova E.N.

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