Accounting. Settlements with accountable persons (the most important)

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Accounting. Settlements with accountable persons (the most important)

Lecture notes, cheat sheets

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38. Settlements with accountable persons

Accountable persons - these are employees of the enterprise who received cash amounts or a checkbook against the report for future expenses, and employees who must account for the proceeds received in cash. The company must approve list of accountable persons.

The issuance of money under the report is made out by an account cash warrant or a payment order for the transfer of money.

Areas in which the accountable amounts can be spent:

▪ travel expenses;

▪ expenses for business needs;

▪ expenses for receiving and shipping products.

Regardless of the directions for which the amounts were received, the accountable person is obliged to report within three days after completion of work with the attachment of supporting documents.

When reporting travel expenses it is necessary to present a travel certificate, travel tickets, receipts for payment for hotel services, as well as a written report on the business trip.

For business expenses attached invoices for the purchase of inventory items, receipts, invoices, etc.

Advance report checked by an accountant, approved by the head of the enterprise and serves as the basis for writing off the amounts spent.

In accounting, expenses with accountable persons are reflected in the main active account 71 "Settlements with accountable persons". The balance can also be credit - reflects the organization's accounts payable to the accountable person in case of overspending of the amounts received. Synthetic and analytical accounting of settlements with accountable persons is kept in the warrant journal based on the cashier's reports and advance reports.

Accounting scheme for settlements with accountable persons happens as follows. Primary documents are drawn up for the issuance of money under the report and write-off of expenses for accountable amounts. Then the data of these documents are used in the cashier's report, the advance report and in the payroll in case of withholding accountable amounts. The next step is to summarize these data in the order journal. Then these indicators are entered into the General Ledger, then reflected in the balance sheet.

Travel expenses reimbursement rates are determined by the legislation of the Russian Federation.

Here are a number of accounting entries for accounting for settlements with accountable persons.

1. The accountant received money for a business trip:

Debit 71 "Settlements with accountable persons" Credit 50 "Cashier".

2. Upon completion of the trip, an advance report with supporting documents was submitted:

Debit 26 "General business expenses" Debit 19 "Value added tax on acquired values" Credit 71 "Settlements with accountable persons".

3. Refunded unused advance amount:

Debit 50 "Cashier" Credit 71 "Settlements with accountable persons".

4. If the accountable person has not returned the unused amount:

▪ the shortage is reflected:

Debit 66 "Calculations on short-term loans and borrowings"

Loan 70 "Settlements with personnel for wages", 71;

▪ deduction from the salary of an accountable person: Debit 70 “Settlements with personnel for wages” Credit 66 “Settlements for short-term loans and borrowings”;

▪ if it is not possible to deduct from wages:

Debit 73 "Settlements with personnel for other operations"

Credit 70 "Settlements with personnel for wages", 66.

Author: Kabkova E.N.

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