Logistics. Warehouse documentation (most important)

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Logistics. Warehouse documentation (most important)

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57. WAREHOUSE DOCUMENTATION

In order to enhance the information readiness of the enterprise, all procedures for the receipt, storage and sale of products are documented.

Acceptance of goods is regulated by the following documents:

1) invoices from external suppliers - are the basis for posting products in the warehouse, i.e. the basis for creating receipt invoices;

2) incoming invoice - designed to account for products arriving at the warehouse;

3) the act of acceptance of materials - is used to formalize the acceptance of products that have discrepancies in quantity and quality, as well as discrepancies in assortment with the data of the supplier's accompanying documents. This act is also drawn up upon acceptance of products received without documents. The act serves as a legal basis for filing a claim with the supplier (sender). The movement of products within the enterprise is regulated by the following documents:

1) requirement-invoice - used to account for the movement of products within the organization between materially responsible persons of various structural divisions;

2) statements (maps) of the use of limits - are used when registering the release of materials for production with requirements, as well as the return from production and the movement of materials from the warehouse to the pantry of the workshop (section) by waybills. These statements are compiled to control the release of materials within the limit.

The release of products from the warehouse to the side is documented by the following documents:

1) indication of shipment - comes from the sales department, contains a link to the invoice and the contract according to which the products are supplied, the range of products to be shipped, their quantity, cost, form of payment, delivery time and method. Indication of shipment - a directive document for the logistics department at the beginning of the shipment of products to the customer;

2) intake sheet;

3) invoice, etc.

Information about the storage of products is documented:

1) material accounting card - used to record the movement of products in the warehouse for each grade, type and size of products. Material accounting cards are issued by the accounting department as receipt documents are received in accordance with the nomenclature of materials and are transferred to financially responsible persons (storekeepers, warehouse managers) against receipt in the register along with receipt documents for the implementation of grade accounting;

2) a report on ongoing inventories - collation statements - are compiled for the types of products, the inventory of which revealed deviations from the accounting data. The collation statements reflect the results of the inventory, that is, the discrepancies between the accounting data and the data of the inventory lists (the actual availability of products).

Based on all primary documents, at the request of the head, the following reports can be drawn up:

1) a daily report on the status of stored products, the balance of the balance of products on the evening of the previous working day (contains data on all movements of products in the warehouse and the final balance of goods);

2) a report on the expiration dates of products (a warning about the expiration of the product's shelf life 6 months before its expiration for each product name).

Author: Shepeleva A.Yu.

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