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Instruction on labor protection for the secretary

Occupational Safety and Health / Standard instructions for labor protection

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Safe Operation

1. General provisions

1.1. The instructions apply to all departments of the enterprise.

1.2. The instruction was developed on the basis of DNAOP 0.00-8.03-93 "Procedure for the development and approval by the owner of regulations on labor protection operating within the enterprise", DNAOP 0.00-4.15-98 "Regulations on the development of instructions for labor protection", DNAOP 0.00-1.31-99 "Rules of labor protection in the operation of electronic computers".

1.3. According to these instructions, the secretary must undergo a medical examination, receive an introductory briefing in the labor protection department, and undergo an initial briefing at the workplace. Every 6 months the secretary is re-instructed at the workplace.

The results of the briefing are recorded in the "Journal of Instructions on Work Safety", in the log after the briefing must be signed by the person who instructs and the instructed.

1.4. The employer must insure the secretary against accidents and occupational diseases.

In case of damage to the health of the secretary through the fault of the employer, the employee has the right to compensation for the harm caused to him.

1.5. For non-compliance with this instruction, the secretary bears disciplinary, material, administrative and criminal liability.

1.6. To work on a personal electronic computer (PC) or video display terminal (VDT), copiers, on a typewriter, persons are allowed at least 18 years old who have received appropriate training in a special program, fire safety briefing and electrical safety briefing for 1 th tolerance group.

1.7. The secretary must:

1.7.1. Comply with internal labor regulations.

1.7.2. Keep unauthorized persons out of the work area.

1.7.3. Do not follow instructions that are contrary to the rules of labor protection.

1.7.4. Remember personal responsibility for the implementation of labor protection rules and the safety of colleagues.

1.7.5. Be able to provide first aid to victims of accidents.

1.7.6. Be familiar with the use of primary fire extinguishing equipment.

1.7.7. Follow the rules of personal hygiene.

1.8. The secretary's workplace should have natural and artificial lighting. Inadequate lighting reduces productivity. Natural light should fall from the left side.

1.9. The organization of the workplace of the secretary must ensure that all elements of the workplace and their location comply with the ergonomic requirements of GOST 12.2.032 "SSBT. Workplace when performing work while sitting. General ergonomic requirements"; the nature and characteristics of labor activity.

1.10. A convenient inclined stand should be installed under the legs of the secretary.

1.11. To prevent VDT screens from being illuminated by direct light fluxes, the lines of luminaires must be located with sufficient lateral displacement relative to the rows of workplaces or zones, and also parallel to the light holes.

1.12. Artificial lighting should provide at the workplace in the presence of a PC illumination of 300-500 lux. If it is impossible to provide this level of illumination with a general lighting system, it is allowed to use local lighting fixtures, but there should be no reflections on the screen surface and an increase in screen illumination of more than 300 lux.

1.13. The workplace of the secretary with VDT should be located at a distance of at least 1,5 m from the wall with window openings, from other walls - at a distance of 1 m.

1.14. The main equipment of the secretary's workplace is a monitor, PC, keyboard, desktop, chair (armchair), auxiliary equipment - music stand, footrest, wardrobe, shelves, copier, etc.

1.15. The copier should be installed in a room with an air exchange of 30 m3 per hour per worker. The air temperature in the room should be 10-30°C and humidity 20-90%. The machine must be installed on a flat, solid surface. The vertical difference between the front and back, as well as the left and right sides, should be within 3-5 mm. It is not allowed to install the device on a surface that has holes, voids, openings, in places exposed to direct sunlight and bright light (more than 1500 lux), near air conditioners, heating devices (to avoid condensation in the device), in dusty rooms, in rooms with aggressive gases.

1.16. Sockets should be located not far from electrical devices in easily accessible places so that in case of an emergency they can be turned off in a timely manner. The use of extension cords should be avoided.

1.17. Do not remove any covers or panels that are secured with screws.

1.18. Since some details of email. devices are under high voltage, you can only touch the parts that are specified in the operating instructions for a specific model of the device.

1.19. It is not allowed to make any changes to the design of electrical devices.

1.20. It is not allowed to put on email. devices metal objects, containers with water (vases, flower pots, glasses), as if water or foreign objects get into the middle of the devices, a fire or electric shock may occur.

1.21. When moving email devices, it is necessary to disconnect the plug from the socket, and after installation, fix it with clamps.

1.22. It is not allowed to disassemble and modify the power cable of electrical apparatus, as this may cause fire or electric shock.

1.23. It is not allowed to repair, modify the machine, as this may cause fire, electric shock, explosion, etc.

1.24. If e. the devices are not used for a long time, they must be disconnected from the mains by removing the plug from the socket.

1.25. The printer must be located so that the access to it of the operator (user) and his colleagues is convenient; so that the maximum distance to the printer control keys does not exceed the length of an outstretched arm (height 900-1300 mm, depth 400-500 mm).

1.26. The design of the desktop should provide the possibility of optimal placement on the working surface of the equipment used, taking into account its quantity, size, design features (size of VDT, keyboard, printer, PC, etc.) and the nature of its work.

1.27. The height of the working surface of the table should be regulated within the limits of 680-800 mm; on average, it should be 725 mm.

1.28. The width and depth of the working surface should ensure the possibility of performing labor operations within the boundaries of the motor field, which are determined by the zone within the visibility of the instruments and the reach of the controls.

The advantage should be given to the modular dimensions of the table, on the basis of which the structural dimensions are calculated; width should be considered: 600, 800, 1000, 1200, 1400 mm; depth - 800,1000 mm, with its unregulated height - 725 mm.

1.29. The surface of the table can be matte with little reflection and heat insulating.

1.30. The work table must have legroom at least 600 mm high, at least 500 mm wide, at least 450 mm deep at the knee level and at least 650 mm at the level of the extended leg.

1.31. The chair should ensure the maintenance of a rational working posture during the performance of the main production operations, create conditions for changing the posture.

In order to prevent fatigue, the chair should provide a reduction in static tension in the muscles of the neck-shoulder area and back.

1.32. The type of work chair should be selected depending on the nature and duration of work.

It should be lifting and swivel and adjustable in height and angle of inclination of the seat and back, as well as the distance of the back from the front edge of the seat.

The regulation of each parameter must be independent and have a secure fixation.

All levers and handles of the device (for adjustment) should be easy to operate.

1.33. The height of the seat surface should be adjusted within 400-550 mm.

The width and depth of its surface must be at least 400 mm.

The seat surface should be flat and the front edges rounded.

1.34. The seat and back of the chair should be semi-soft, not electrified and with an airtight coating, the material of which allows easy cleaning from contamination.

1.35. The change in the angle of the seat surface must be between 15° forward and 5° back.

1.36. The supporting surface of the chair back should have a height of 280-300 mm, a width of at least 380 mm and a radius of curvature of the horizontal plane of 400 mm.

The distance of the backrest from the front edge of the seat should be adjustable within 260-400 mm.

1.37. Armchairs must have fixed or removable armrests with a length of at least 250 mm, a width of 50-70 mm, adjustable in height above the seat within 200-260 mm and adjustable according to the parameter of the internal distance between the armrests within 350-500 mm.

1.38. The workplace can be equipped with a stable footrest, the parameters of which are simply adjustable.

1.39. The stand must have a width of at least 300 mm, a depth of at least 400 mm, adjustable in height up to 150 mm and in the angle of inclination of the supporting surface of the stand up to 20°.

The surface of the stand can be corrugated and have a 10 mm high edge along the front edge.

1.40. The secretary's workplace should be equipped with an easily movable music stand for placing documents on it, placed on the same level with the screen and approximately the same distance from the secretary's eyes (the allowable difference between these distances is not more than 100 mm).

1.41. The music rest should not vibrate, be stable.

1.42. The area of ​​the music stand must not be less than the size of the largest source of information used by the secretary.

If the original needs to be folded, both sides of the original should be placed on the stand.

The manuscript should adhere weakly to the stand or fasten with special clips. The surface of the music rest should be matte.

The music rest should have a ruler that moves easily along the lines, transparent and easy to use.

1.43. Rational posture of the secretary: the position of the body, in which the employee's feet are located at the floor level or on the footrest, the hips are oriented in a horizontal plane, the upper parts of the arms are vertical, the angle of the elbow joint varies between 70 - 90 °, the wrists are bent at an angle of no more 20°, tilt of the head - within 15 - 20° and its frequent turns are excluded.

1.44. The means of labor with which the secretary has prolonged or most frequent eye contact should be located in the center of the visual observation zone and the motor field.

1.45. When the VDT screen is located on the technological equipment, it is necessary to provide for the convenience of visual observation in a vertical plane at an angle of ± 30 ° from the normal line of sight of the secretary, the distance from the screen to the employee's eye should be 500 - 900 mm, depending on the size of the screen.

1.46. The position of the keyboard and its angle of inclination should meet the wishes of the secretary - the angle of inclination is within 5° - 15°.

1.47. To neutralize the charges of static electricity in the room where work is performed on the PC, it is recommended to increase the humidity of the air with the help of room humidifiers.

1.48. In addition to these instructions, the secretary must follow the instructions for the safe operation of the equipment with which he works.

2. Safety requirements before starting work

2.1. Turn on the air conditioning system in the room.

2.2. Inspect the workplace and put it in order; make sure that there are no foreign objects on it; all equipment and PC units are connected to the system unit using connecting cords.

2.3. Check the reliability of the installation of equipment on the desktop. VDT should not stand on the edge of the table. Rotate the VDT so that it is convenient to look at the screen - at a right angle (and not from the side) and slightly from top to bottom; while the screen should be slightly tilted - its lower end is closer to the operator (user).

2.4. Check the general condition of the equipment, check the serviceability of the electrical wiring, connecting cords, plugs, sockets, grounding of the protective screen.

2.5. It is forbidden:

• operation of cables and wires with insulation damaged or lost its protective properties during operation; leave cables and wires with bare conductors energized;
• the use of home-made extension cords that do not meet the requirements of the Electrical Installation Rules for portable electrical wiring;
• the use of non-standard (self-made) electric heating equipment or incandescent lamps for space heating;
• the use of damaged sockets, junction boxes, switches, as well as lamps, the glass of which has traces of dimming or protrusion;
• hanging lamps directly from conductive wires, wrapping electric lamps and lamps with paper, cloth and other combustible materials, operating them with caps (light diffusers) removed;
• use of electrical equipment and devices in conditions that do not meet the instructions (recommendations) of manufacturers.

2.6. Adjust the illumination of the workplace.

2.7. Adjust and fix the height of the chair, convenient for the operator (user) inclination of its back.

2.8. If necessary, attach the necessary equipment to the system unit (printer, scanner, etc.).

All cables that connect the system unit to other devices should be turned on and off only when the computer is turned off.

2.9. Turn on the computer hardware with the switches on the cases in the sequence: voltage regulator, VDT, system unit, printer (if printing is supposed to be).

3. Safety requirements during work

3.1. With video display terminal.

3.1.1. It is necessary to place the keyboard firmly on the desktop, preventing it from rocking.

However, it may be possible to rotate and move.

The position of the keyboard and the angle of its inclination must meet the wishes of the operator (user).

While working on the keyboard, sit straight, do not strain.

3.1.2. To reduce the adverse effect on the secretary of the "mouse" type device (forced posture, the need for constant monitoring of the quality of actions), it is necessary to provide a free large surface of the table for moving the "mouse" and a comfortable stop for the elbow joint.

3.1.3. Periodically, when the computer is turned off, clean up dust from the surfaces of the equipment with a cotton cloth barely moistened with soapy water.

The VDT screen and the protective screen are wiped with cotton soaked in alcohol.

Do not use liquid or aerosol cleaners to clean computer surfaces.

3.1.4. It is forbidden:

3.1.4.1. Repair the equipment on your own, especially the VDT, in which the kinescope is under high voltage (approximately 25 kV); hardware repairs are carried out only by computer maintenance specialists, who must open the system unit every six months and vacuum the dust and dirt that have accumulated there.

3.1.4.2. Putting any objects on the computer hardware, drinks on or near the keyboard can damage them.

3.2. On laser printers.

3.2.1. Place the printer next to the system unit in such a way that the connecting cord is not stretched. It is forbidden to put the printer on the system unit.

3.2.2. Before programming the operation of the printer, make sure that it is in communication mode with a computer.

3.2.3. To achieve the cleanest, highest resolution images, and to avoid damaging the machine, the paper specified in the printer's instructions (usually 60-135 g/m, such as Canon, HP or Xerox 4024) should be used.

Paper cuts should be made with a sharp, burr-free blade to reduce the chance of wrinkling the paper.

3.2.4. Do not use paper:

• printed on one side
• the weight of which is beyond the recommended;
• too smooth and shiny, as well as highly textured;
• laminated;
• torn, wrinkled, or with irregular holes from a hole punch or stapler;
• perforated into several parts or cigarette (basis of carbon paper);
• From letterhead paper whose header is printed with non-heat-resistant inks that must withstand 200°C for 0,1 second, these inks can transfer to the fusing roller and cause printing defects.

3.2.5. If the paper is wrinkled, open the cover and carefully pull out the paper tray.

Be careful not to burn yourself while pulling the sheet out of the fuser.

3.2.6. It is forbidden:

3.2.7.1. Open the roller cover and touch it.

3.2.7.2. Fill your used cartridge yourself.

3.3. When working on copiers, in addition to this manual, you must use the instructions for the safe operation of devices of the corresponding model.

3.3.1. It is forbidden to operate devices, the technical condition of which, safety requirements, as well as fire safety do not meet the established documentation for devices of specific models.

3.3.2. The supply voltage should not fluctuate by more than 10%.

3.3.3. During printing, it is prohibited:

• turn off the power of the device;
• open doors or covers;
• remove the network cable;
• move the device.

H.3.4. To prevent light from the source of exponential radiation from entering the eyes, it is not allowed to turn on the copy mode with the clamp (cover) raised.

H.3.5. The clamp and lid should open and close smoothly, without impact.

3.3.6. When removing wrinkled paper, do not touch the heating block as it may be very hot.

Do not leave torn paper in the machine.

3.3.7. Do not delete jammed copies within 15 seconds after the machine is turned off.

3.3.8. After removing the paper, make sure that all blocks and levers are returned to their original position and that all covers are closed.

3.3.9. If your hands get dirty with paint:

• avoid repeated skin contact;
• immediately wipe the skin with a damp cloth, or wash your hands with warm water and soap.

3.3.10. You should also make sure that the paint does not get on clothes.

3.3.11. If metal, liquid or other foreign objects get into the middle of the device, you must immediately turn it off with the mains switch, and then remove the plug from the socket and call a service person for the device.

It is forbidden to turn on the device in this state.

3.3.12. When servicing the device, it must be disconnected from the mains.

3.3.13. Do not eat while performing copy operations.

4. Safety requirements after finishing work

4.1. Finish and write to the computer's memory the file that is being worked on.

4.2. Turn off the printer, scanner, copier and other peripheral devices, turn off the VDT and the system unit. Turn off the stabilizer if the computer is connected to the network through it. Pull plugs out of sockets. Cover the keyboard with a cover to prevent dust from entering it.

4.3. Remove workplace. Place originals and other documents in a desk drawer.

4.4. Wash hands thoroughly with warm water and soap.

4.5. Turn off the air conditioner, lighting and general power supply of the room.

4.6. Report any shortcomings that occurred during work to the supervisor.

5. Safety requirements in emergency situations

5.1. An emergency or an accident may occur in the event of: electric shock, equipment fire, etc.

5.2. In the event of a sudden power outage, turn off the computer in the following order: peripheral devices, VDT, system unit, voltage stabilizer, pull out the plugs from the sockets.

5.3. If signs of combustion (smoke, smell of burning) are detected, turn off the equipment, find the source of ignition and take measures to eliminate it, inform the work manager, and prevent unauthorized persons from entering the danger zone.

5.4. If there are victims, provide them with first aid, if necessary, call an ambulance.

5.5. First aid in case of accidents.

5.5.1. First aid for electric shock.

In case of electric shock, it is necessary to immediately release the victim from the action of electric current by disconnecting the electrical installation from the power source, and if it is impossible to disconnect it, pull it away from the conductive parts by clothing or using insulating material at hand.

If the victim has no breathing and pulse, it is necessary to give him artificial respiration and indirect (external) heart massage, paying attention to the pupils. Dilated pupils indicate a sharp deterioration in the blood circulation of the brain. In this state of recovery, it is necessary to start immediately, and then call an ambulance.

5.5.2. First aid for injury.

To provide first aid in case of injury, it is necessary to open an individual package, apply a sterile dressing material, which is placed in it, to the wound and tie it with a bandage.

If somehow the individual package was not found, then a clean handkerchief, a clean linen rag, etc. must be used for dressing. On a rag that is applied directly to the wound, it is advisable to drip a few drops of tincture of iodine to get a stain larger than the wound, and then apply the rag to the wound. It is especially important to apply the tincture of iodine in this way to contaminated wounds.

5.5.3. First aid for fractures, dislocations, shocks.

In case of fractures and dislocations of the limbs, it is necessary to strengthen the damaged limb with a splint, plywood plate, stick, cardboard or other similar object. The injured arm can also be hung with a bandage or handkerchief from the neck and bandaged to the torso.

In case of a skull fracture (unconsciousness after a blow to the head, bleeding from the ears or mouth), it is necessary to apply a cold object to the head (a heating pad with ice, snow or cold water) or make a cold lotion.

If a fracture of the spine is suspected, it is necessary to put the victim on the board, without lifting him, turn the victim on his stomach face down, while observing that the torso does not bend in order to avoid damage to the spinal cord.

In case of a fracture of the ribs, a sign of which is pain during breathing, coughing, sneezing, movements, it is necessary to tightly bandage the chest or pull it off with a towel during exhalation.

5.5.4. First aid for thermal burns.

In case of burns with fire, steam, hot objects, in no case should you open the formed blisters and bandage the burns with a bandage.

For first-degree burns (redness), the burned area is treated with cotton wool soaked in ethyl alcohol.

For second-degree burns (blisters), the burned area is treated with alcohol or a 3% manganese solution.

For third-degree burns (destruction of skin tissue), the wound is covered with a sterile dressing and a doctor is called.

5.5.5. First aid for bleeding.

In order to stop bleeding, you must:

5.5.5.1. Raise the injured limb up.

5.5.5.2. Close the wound with a dressing (from a bag), folded into a ball, press it from above, without touching the wound itself, hold for 4-5 minutes. If the bleeding stops without removing the applied material, put another pad from another bag or a piece of cotton on top of it and bandage the wounded area (with some pressure).

5.5.5.3. In case of severe bleeding that cannot be stopped with a bandage, compression of the blood vessels that feed the wounded area is applied by bending the limb at the joints, as well as with fingers, a tourniquet or a clamp. In case of heavy bleeding, you should immediately call a doctor.

5.6. If a fire starts, you should call the fire department and start extinguishing the fire with the available fire extinguishing equipment.

In all cases, follow the instructions of the head of work to eliminate the consequences of an emergency situation.

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