Job description for the head of the department

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Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

This Job Description defines the job duties, rights and responsibilities of the head of the Plastic Card Department (hereinafter referred to as the Head of the Department).
The Head of the Division is appointed to the position and dismissed from the position by the order of the Chairman of the Management Board (hereinafter referred to as the Bank).
The Head of the Division reports directly to the Deputy Chairman of the Board, who directly supervises the activities of the Plastic Cards Department in accordance with the approved organizational structure of the Bank, hereinafter referred to as the "immediate supervisor".
The Head of the Division is guided in his activities by:

current legislation of Ukraine;
departmental regulations, including the Bank of Ukraine;
the Charter of the Bank, decisions of the Bank's management bodies (General Meeting of Participants, the Board of Directors, the Management Board, the Chairman of the Management Board, working collective bodies and the Bank's management);
internal documents of the Bank (rules, regulations, instructions and other documents binding on the employees of the Bank), including those regulating the organization of work to implement the tasks and functions of the Plastic Card Department (hereinafter referred to as the Division);
Regulations on the Division;
this Job Description.

The head of the division must:

have a higher economic education and work experience corresponding to the profile of work in this position for at least three years;
know the basics of the current civil, banking, administrative, tax, financial and labor legislation of Ukraine;
fundamentals of banking, economics, labor organization and management;
know the specialization of divisions and features of the organizational and staffing structure of the Bank;
know the rules of internal labor regulations, rules and regulations of labor protection and fire safety, internal documents regulating the work of personnel;
have skills in working with banking and office organizational equipment and a personal computer at the level of an experienced user;
have experience in managing labor collectives, establishing interaction with the management of departments and establishing business contacts with representatives of third-party organizations;
know the order of systematization, accounting and documentation using modern information technologies;
possess high business and moral qualities.

II. Official duties

The Head of the Division is obliged to:

Organize and manage the activities of the Division, ensure the fulfillment of the tasks facing the Division.
Timely and accurately follow the instructions and orders of the immediate supervisor.
Ensure the implementation of decisions of the management bodies, collegial working bodies and management of the Bank related to the activities of the Division.
Comply with the requirements of regulatory legal acts and internal documents of the Bank (to the extent related to the activities of the Division).
Be personally responsible for the results of the Division's activities.
Organize control in all areas of the Division's activities and ensure an appropriate level of confidentiality of the work carried out in the Division.
Submit draft Regulations on the Subdivision and staffing of the Subdivision for consideration by the authorized body of the Bank.
Distribute duties between the employees of the Division and organize work aimed at improving the skills of the employees of the Division.
Develop and coordinate with other divisions of the Bank internal documents that establish the procedure for the performance by the Division of its functions, as well as interact with other divisions of the Bank in order to perform its functions by the Division;
Organize the preparation and submission for approval in accordance with the established procedure of draft administrative documents on issues within the competence of the Division.
Submit proposals on issues related to the activities of the Division for consideration by the management bodies, working collegial bodies and the management of the Bank in accordance with the established procedure.
Participate in meetings and meetings, committees and commissions of the Bank on issues related to the implementation of the tasks assigned to the Division.
Implement decisions made and (or) approved by the management bodies, collegial working bodies and management of the Bank, in accordance with the powers granted by the internal documents of the Bank.
Sign and endorse documents in accordance with the authority granted by the internal documents of the Bank.
Organize the activities of the Unit in case of emergencies.
Counteract the legalization (laundering) of proceeds from crime and the financing of terrorism by:

exercising control over the procedures of identification conducted by the employees of the Division, studying customers, analyzing and collecting information about the activities of customers, identifying transactions subject to mandatory control and suspicious transactions when the Bank's customers make transactions related to the activities of the Division;
exercising control over the compliance of documentary recording by the employees of the Division of information about clients, beneficiaries and operations and transactions and other information provided for by the legislation of Ukraine, regulatory legal acts of the Bank of Ukraine and internal documents of the Bank.

Conduct a constant search and negotiate with corporate clients for the conclusion of service contracts for "salary" projects.
Negotiate with trade and service enterprises to conclude agreements on accepting bank cards for payment.
Conduct training for personnel of trade enterprises in working with bank cards.
When implementing "salary" projects - to develop a specific procedure and technology for the interaction of corporate clients with the Bank.
Accept from customers (individuals and legal entities) applications for the production of personal and corporate plastic cards of the Bank, while carrying out appropriate consulting work (informing the client about the types of plastic cards of the Bank, the specifics of making payments with plastic cards (including abroad and on the Internet) ) and so on.);
Maintain a database of bank card holders.
Analysis of the state of relations with the Bank's clients and preparation of proposals for their development.
Ensuring a unified technology for the provision by the Bank of services related to the maintenance of bank cards and its improvement in order to improve the quality and efficiency of servicing the Bank's customers within the framework of the Bank's internal regulations.
Prepare orders for accounting entries for the accounting and reporting department.
The Head of the Division is obliged to take care of the equipment, office equipment, other entrusted property, as well as to use resources and consumables economically.

III. Rights

The Head of the Division has the right to:

Have appropriate conditions for normal work, a suitably equipped workplace, etc.
Request and receive from the Bank's divisions, as well as provide the Bank's divisions with the necessary documents and information.
In accordance with the established procedure, submit proposals for improving the activities of the Division and the Bank as a whole for consideration by the management bodies, working collegiate bodies and the management of the Bank.
Represent the Bank on issues within the competence of the Division in all state and other organizations, in accordance with the powers granted.
Participate in meetings, meetings, committees and commissions of the Bank on issues related to the implementation of the tasks assigned to the Division.
Sign, endorse documents in accordance with the authority granted by the internal documents of the Bank.

IV. A responsibility

The Head of the Division is responsible for:

failure to perform (improper performance) of their official duties stipulated by the employment contract, this Job Description and administrative documents of the Bank;
non-performance (improper performance) by the Division of the tasks provided for by the Regulations on the Division.
excess of authority in the use of granted rights;
incorrect attitude towards colleagues at work;
violation of subordination;
non-fulfillment or improper fulfillment of the terms of the employment contract and (or) this Job Description;
offenses committed in the course of carrying out their activities;
disclosure of information constituting banking, commercial and (or) official secrets or confidential information, and for non-compliance with the established procedure for processing documents of limited use;
collection of information constituting a commercial secret of the Bank, if this information is not necessary for the performance of their official duties;
illegal access to computer information, creation, use and distribution of malicious programs for computers, violations of the rules for the operation of computers, computer systems or their networks;
transfer to third parties of the Bank's documents, the transfer of which is not provided for by law and/or operational necessity and/or the interests of the Bank;
illegal receipt of money, securities, other property, as well as illegal use of services of a property nature, for the commission of actions (inaction) in connection with the official position.
non-execution (improper execution) personally and (or) by employees of the Division of the internal labor regulations, labor protection, safety and fire safety requirements in the premises where the employees of the Division are located;
causing material and other damage to the Bank.
The Head of the Division bears full responsibility for the quality and timeliness of the performance of the functions assigned to the Division by the Regulations on the Division.

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