Job description for the head of the general department

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Job description for the head of the general department. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

The head of the general department belongs to the category of managers, is appointed to the position and dismissed from it by order of the director of the enterprise.
A person with a higher professional education and at least __ years of work experience in the relevant specialty positions is appointed to the position of head of the general department.
The head of the general department reports directly to _______.
During the absence of the head of the general department, his official duties are performed by a deputy appointed in the prescribed manner, who is fully responsible for their high-quality and timely implementation.
In his activities, the head of the general department is guided by:

legislative and normative acts on the issues of its activities;
methodological materials related to its functions;
the Charter of the enterprise;
labor regulations;
orders and orders of the director of the enterprise;
this Job Description.

The head of the general department must know:

legislative, regulatory and methodological materials on the issues of its activities;
profile, specialization and features of the structure of the enterprise;
production capacities and human resources of the enterprise;
basics of organization of production, labor and management;
basics of office work organization;
rules for conducting inspections and documentary audits;
document flow procedure;
techniques and methods of processing correspondence using modern technical means;
rules for the operation of computer equipment, communications and communications;
methods of organizing and planning information work;
the procedure for passing service information;
the procedure for drawing up business contracts and transferring the state fee;
standards of the unified system of organizational and administrative documentation;
rules for printing business letters;
the procedure for monitoring the passage of official documents and materials;
ethics and business communication skills;
the procedure for registering shipments (outgoing documents, letters);
issues of labor and administrative legislation;
fundamentals of labor economics and management;
procedure for the development of employment contracts;
rules and regulations of labor protection.

II. Official duties

The head of the general department is responsible for:

Ensure the implementation of standards for a unified system of organizational and administrative documentation.
Organize work on processing incoming (incoming) documentation, correspondence, letters, materials using modern technical means, bringing them to the executors in accordance with the resolution of the management.
Provide an effective system of control over the timely execution of documents by the divisions of the enterprise in accordance with the resolution of the head.
Control the work of the secretariat in terms of receiving and processing correspondence, the procedure for sending outgoing correspondence.
Manage the work of the typing department, periodically organize training for typists in the rules for typing business letters.
Control the correctness of execution and completeness of the coordination of business contracts submitted for signature to the head of the enterprise.
Check the correctness of registration in accordance with the requirements of the law, paying special attention to the coordination with the legal service (lawyer's visa), materials sent to the judicial authorities of Ukraine.
Together with the accounting and legal services, to contribute to the timely and correct transfer of the state fee on materials prepared for the judiciary.
Develop and approve in accordance with the established procedure plans for periodic inspections in the structural divisions of the enterprise of the correct organization of office work, the use of technical means, computer equipment, operating systems, as well as literacy checks of documents being drawn up.
Develop a procedure for monitoring the passage of official documents and materials at the enterprise.
Organize a reference and information fund on the issues of its activities using modern technical means.
Monitor the appropriate design of the premises, monitor the placement, updating and condition of advertising inside the premises and on the building.
Ensure cleanliness and order in the room and in the territory adjacent to it or to the building.
Monitor compliance by subordinate employees with discipline, rules and norms of labor protection, industrial sanitation and hygiene requirements.
Provide employees of the department with stationery and household items.
Provide employees of the department with the conditions necessary for the quality performance of their production duties.
Manage department employees.

III. Rights

The head of the general department has the right to:

Get acquainted with the draft decisions of the management of the enterprise relating to its activities.
Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.
Sign and endorse documents within their competence.
To interact with the heads of structural divisions of the enterprise, to receive information and documents necessary for the performance of their duties.
Submit for consideration by the director of the enterprise submissions on the appointment, transfer, dismissal of employees, proposals for their encouragement or the imposition of penalties on them in accordance with the legislation of Ukraine.
Require the management of the enterprise to assist in the performance of their duties and rights.

IV. A responsibility

The head of the general department is responsible for:

For failure to perform (improper performance) of their official duties provided for by this Job Description, within the limits determined by the labor legislation of Ukraine.
For offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of Ukraine.
For causing material damage - within the limits determined by the labor, criminal and civil legislation of Ukraine.

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