Purchasing agent job description

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Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

The purchasing agent belongs to the category of technical executors.
A person who has a secondary (complete) general education and special training according to an established program without presenting requirements for work experience is appointed to the position of a procurement agent.
Appointment to the position of a procurement agent and dismissal from it is carried out by order of the director of the enterprise on the proposal of _______ (head of the trade object; head of the trade object).
The purchasing agent must know:

regulatory legal acts, regulations, instructions, other guidance materials and documents relating to the procedure for concluding contracts with suppliers;
fundamentals of a market economy;
fundamentals of labor, financial and economic legislation;
methods of business communication;
methods and means of determining the quality of purchased products;
organization of loading and unloading operations;
rules and procedure for acceptance, dispatch and delivery of products, ordering containers and vehicles;
conditions of storage and transportation of purchased products;
forms and procedure for registration of acceptance documents;
basics of labor organization;
rules of internal labor regulations;
rules and regulations of labor protection.

The purchasing agent reports directly to _______ (head of the trading facility; warehouse manager of the trading facility; other official).
During the absence of a purchasing agent (vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the relevant rights and is responsible for their proper implementation.

II. Official duties

Purchasing agent:

Carries out work on the purchase of agricultural products of its own production from the population in accordance with the contracts that determine the nature and volume of supplies, as well as their payment.
Travels to agricultural areas, identifies potential suppliers (sellers) of their products, concludes sales contracts.
Conducts explanatory work among the population on the procedure for concluding sales contracts on mutually beneficial terms, takes measures to establish long-term relationships with agricultural producers.
Carries out quality control of purchased products.
Prepares, in accordance with the established procedure, documentation for published products, orders containers and vehicles for its transportation.
It controls the availability of the necessary devices and the sanitary condition of vehicles intended for transportation, the correctness of loading and unloading operations and the rational placement of products.
Sends the purchased products to the address of the guarantor, accompanies the goods along the way, observing the sanitary requirements and rules for storing products during transportation, and facilitates their timely delivery.
Monitors compliance with labor protection requirements during loading and unloading operations.
Hands over the delivered products, draws up the established acceptance documentation.

III. Rights

The purchasing agent has the right:

Get acquainted with the draft decisions of the management of the enterprise regarding its activities.
Request personally or on behalf of the immediate supervisor from the heads of enterprise departments and specialists information and documents necessary for the performance of his duties.
Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.
Within the limits of his competence, report to his immediate supervisor about all the shortcomings identified in the course of his activities and make proposals for their elimination.
Require the management of the enterprise to assist in the performance of his duties and rights.

IV. A responsibility

The purchasing agent is responsible for:

For improper performance or non-performance of their official duties provided for by this Job Description - within the limits determined by the current labor legislation of Ukraine.
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.
For causing material damage - within the limits determined by the current labor and civil legislation of Ukraine.

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