Job description for the HR inspector

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Job description for HR inspector. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

The Human Resources Inspector belongs to the "Specialists" category.
Appointed to a position and dismissed from it by order of the director of the enterprise on the recommendation of the head of the department.
The Human Resources Inspector reports to the Head of Department.
In his activities, the personnel inspector is guided by the Constitution of Ukraine, laws of Ukraine, resolutions of the Verkhovna Rada of Ukraine, decrees and orders of the President of Ukraine, resolutions and orders of the Cabinet of Ministers of Ukraine, the charter of the enterprise, regulations on the personnel department, internal labor regulations, other regulations, as well as this Instruction.
Qualification requirements

Senior HR inspector: secondary vocational education in the relevant field of training (bachelor or junior specialist). Work experience as a HR inspector is at least 1 year.
HR inspector: secondary vocational education in the relevant field of training (bachelor or junior specialist). No work experience requirements.

II. Official duties

HR Inspector:

Accounting for the personnel of an enterprise and its divisions in accordance with unified forms of primary accounting documentation.
Prepares the hiring, transfer and dismissal of employees in accordance with labor legislation, regulations, instructions, orders of the head of the enterprise, instructions of the department management.
Forms and maintains personal files of employees, makes changes related to work activities.
Participates in the development of long-term and current plans for labor and personnel.
Prepares the necessary materials for the certification, qualification and tariff commission, draft documents relating to remuneration and incentives for employees.
Fills out, maintains records and stores work books, determines the length of service, issues certificates about the present and past work activities of employees.
Keeping records in work books about incentives and remuneration of employees.
Keeps records of the provision of vacations to employees, monitors the preparation and compliance with regular vacation schedules.
Prepares documents necessary for assigning pensions to employees of the enterprise and their families.
Studies the peculiarities of movement and the causes of staff turnover, participates in the development of measures to eliminate them.
Maintains an archive of personal files, and upon expiration of the established periods of current storage, prepares documents for submission to the state archive.
Enters information about the number of personnel and their movement into the data bank, monitors its timely updating and replenishment.
Monitors the state of labor discipline in the divisions of the enterprise and compliance by employees with internal labor regulations. Accounting for violations of labor discipline and public order monitors the timely adoption of appropriate measures by the administration, public organizations and labor collectives.
Prepares established reporting on work with personnel.

III. Rights

The Human Resources Inspector has the right to:

Receive, in the prescribed manner, from structural units the relevant indicators and information necessary to fulfill assigned tasks and responsibilities.
Carry out inspections in the departments of the enterprise on issues of labor discipline and compliance by employees with internal labor regulations.
Make proposals to the head of the department and the HR manager on measures to improve work with personnel.

IV. A responsibility

The Human Resources Inspector is responsible

For high-quality and timely fulfillment of assigned instructions from the head of the department and the HR manager.
For compliance with internal labor regulations, tasks and responsibilities assigned to him by these Instructions.
V. The HR inspector must know
Legislative and regulatory acts, methodological materials on personnel accounting and movement.
Fundamentals of labor legislation.
The structure and staff of the enterprise.
The procedure for registering pensions, maintaining and storing work books and personal files of enterprise employees.
The structure of the enterprise and its divisions.
Standards for a unified system of office work, organizational and administrative documentation. current legislation on the hiring, transfer and dismissal of employees.
The procedure for taking into account the specifics of personnel movement and drawing up established reporting.
The procedure for establishing the names of workers' professions, the general and continuous length of service of a certain job, benefits, and compensation to workers.
The procedure for maintaining a data bank about the personnel of the enterprise; means of computer technology, communications and communications.

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