Job description for a supply agent

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Job description for a supply agent. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

The supply agent belongs to the category of technical executors.
A person who has a secondary (complete) general education and special training according to an established program without presenting requirements for work experience is appointed to the position of a supply agent.
Appointment to the position of a supply agent and dismissal from it is carried out by order of the director of the enterprise on the proposal of _______ (head of logistics, deputy head of the logistics department; other official).
The supply agent must know:

normative legal acts, regulations, instructions, other guidance materials and documents relating to the use of material resources.
the basics of the organization of logistics and loading and unloading operations.
rules and procedures for receiving and sending goods, ordering containers and vehicles, processing documents for received and sent goods.
the nomenclature and norms of consumption of raw materials, materials and other inventory items, the conditions for their storage and transportation.
bases of the organization of work.
fundamentals of labor law.
internal labor regulations.
rules and regulations of labor protection.

The Procurement Agent reports directly to _______ (Head of Procurement Department Deputy Head of Procurement Department; other officer).
During the absence of a supply agent (illness, vacation, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the relevant rights and is responsible for their proper implementation.

II. Official duties

Supply agent:

Receives inventory items (raw materials, materials, equipment, components, inventory, stationery, etc.) under contracts, orders and other documents.
Prepares documentation for received and sent goods, orders containers, other containers, as well as vehicles for their delivery.
Makes unscheduled purchases of materials.
Sends inventory items to the address of the enterprise or accompanies goods along the way, ensures safety and facilitates their timely delivery.
Checks the condition of the cargo, takes measures to replace material assets in case of detection of an external marriage.
Determines the mode of transportation of perishable and dangerous goods, monitors the compliance of the container with the goods being transported, the placement of goods during transportation, monitors compliance with safety requirements during loading and unloading operations.
Takes measures to improve the efficiency of the use of material resources by reducing the costs associated with their acquisition.

III. Rights

The supply agent has the right:

Get acquainted with the draft decisions of the management of the enterprise regarding its activities.
Request personally or on behalf of the immediate supervisor from the heads of enterprise departments and specialists information and documents necessary for the performance of his duties.
Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.
Within the limits of his competence, report to his immediate supervisor about all the shortcomings identified in the course of his activities and make proposals for their elimination.
Require the management of the enterprise to assist in the performance of his duties and rights.

IV. A responsibility

The supply agent is responsible for:

For improper performance or non-performance of their official duties provided for by this Job Description - within the limits determined by the current labor legislation of Ukraine.
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.
For causing material damage - within the limits determined by the current labor and civil legislation of Ukraine.

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