Job description for the dispatcher-designer

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Job description for the dispatcher-designer. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

The dispatcher-designer is directly subordinate to _______.
The dispatcher-designer follows the instructions ___.
The dispatcher-designer replaces ___.
Dispatcher-designera replaces ___.
The dispatcher-designer is appointed and dismissed from his position by the director of the car dealership.

II. Official duties

Dispatcher-designer:

Prepares a price list for all cars, including tuning cars for sellers, for dispatchers-decorators, for customers on an information board in the trading floor, for the company's management.
Operative acceptance and change of information in the price list.
Changing the rate of payment and bringing it to sellers.
Reception and processing of all phone calls.
Operational monitoring of car prices (work with free reference and weekly phone calls to competitors).
Dealing with "difficult" clients.
Bringing to the attention of management the received operational information during the day.
Record keeping.
Registers all tuning orders in the tuning order log.
It enters into the price list tuning and all cars received at the site.
Car reception.
Receives from the mechanics an act of acceptance and transfer, TCP indicating the model, body number, engine number, chassis number, color, gearbox, tires, all contracts and licenses.
Forms a folder with the following documents:

all transfer agreements on changes in ownership.
acts of acceptance and transfer from suppliers to firms.
customs declarations.
warranty service contracts, rules, applications, addresses and telephone numbers of technical centers.
completed service book.
company license.

Formation of the total cost of the car and additional equipment.
Checks the compliance of the listed options of the car on the payment order sheet with the price list for cars.
Checks the presence of the seller's signature in the "Seller" position and in the "Note" position, if there is a discount on the additional option.
Verifies the signature of the director of the car dealership.
The designer asks the client about the payment procedure.
Calculates the total payment amount.
Accepts customer money.
Verifies the correctness of the client's payment of funds.
Accepts the following documents from the client: passport, payment order sheet, work order.
Fills in and hands over to the client the Contract of Order, where the model, color, body of the car, the amount of the deposit, the terms of the additional payment (if the deposit is left for the car) are fixed.
In the work order, he fills in the amount "Received" with a stamp, the date of payment and his signature.
If the client has fully paid for the cost of the car and additional additional payments, the designer begins to draw up the next package of documents for the client.
The designer takes transit numbers (2 pieces), a certificate-invoice, a client's passport, a payment order sheet and an order.
Takes PTS.
Fills in: the reverse side of the transit signs, the PTS on the change of the owner of the car, a two-sided certificate-account.
Verifies the data of the owner, title, reference-account.
Issuance of documents to the client.
The designer manually maintains the following logs of strict reporting:

"Register of accounting for the receipt and expenditure of special products";
"Book of issuance of license plates "Transit";
"The book of the account of the sold cars".

Prepares and issues warranty cards to the customer.
Transfers to the client the addresses and directions to the technical services with which an agreement has been concluded for setting up free warranty service for the company's clients.
Maintains the necessary internal documents in accordance with the instructions in force at the company.

III. Rights

The dispatcher has the right to:

give assignments to subordinate employees, tasks on a range of issues included in his functional duties.
control the execution of tasks, the timely execution of individual orders by subordinate employees.
request and receive the necessary materials and documents related to the issues of its activities and the activities of employees subordinate to it.
interact with other services of the enterprise on production and other issues that are part of its functional duties.
get acquainted with the draft decisions of the management of the enterprise regarding the activities of the Division.
propose for consideration by the manager proposals for improving the work related to the duties provided for in this Job Description.
submit for consideration by the head of the proposal on the promotion of distinguished employees, the imposition of penalties on violators of production and labor discipline.
report to the manager on all identified violations and shortcomings in connection with the work performed.

IV. A responsibility

The Dispatcher is responsible for:

the correctness of the formation of the total cost of the car and additional equipment;
non-fulfillment (improper fulfillment) of their official duties provided for by this Job Description, within the limits determined by the current labor legislation of Ukraine;
offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine;
infliction of material damage - within the limits determined by the current labor, criminal and civil legislation of Ukraine.

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