Job description for the inspector of the administration

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Job description for the inspector of the administration. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

The rectorate inspector is appointed and dismissed by order of the rector of the university.
In his work, the rectorate inspector is guided by the current legislation of Ukraine, regulations of the Ministry of Education and Science of Ukraine, orders, orders of the rector.
The inspector of the rector's office should know:

laws, regulations of the Ministry of Education and Science of Ukraine, resolutions, orders, orders of the rector;
regulations, instructions and other guidance materials on record keeping;
organization and content of the work of the vice-rector for scientific work;
rules for the use of technical means for processing documents, oral and written documentary information, a computer, a copier, a fax;
standards of organizational and administrative documentation systems;
business language and ethics of service relations;
fundamentals of labor legislation, rules and regulations of labor protection and safety, internal labor regulations.

Persons with complete higher education are appointed to the position of inspector of the administration, without requirements for work experience.
The Rectorate Inspector reports directly to the Vice-Rector for Research.

II. Official duties

Organization of telephone conversations, meetings, trips of the vice-rector for scientific work.
Sending and receiving documents by fax.
Acceptance of documents for signature and their return.
Registration of incoming and outgoing documentation.
Accounting for orders, instructions, letters and other documentation coming from the Ministry of Education, higher educational institutions, specialized academic councils, organizations and the university in particular.
Copying, sorting and storing documentation.
Maintaining a catalog of abstracts.
Registration of abstracts for reviews.
Control over the issuance and return of scientific journals, collections, manuals, abstracts, taken by agreement of the vice-rector for scientific work for use.
Ensuring the information received (letters, instructions, orders, etc.), with the visa of the vice-rector for scientific work of the Scientific Research Sector.
Control over the receipt and transmission of information letters and invitations to conferences of the Department for the organization of scientific research work.
Registration of scientific articles.
Control over the receipt and registration of the press.
Work with computer. Registration of documentation: letters, orders, orders, submissions.

III. Rights

The Rectorate Inspector has the right to:

Report to the vice-rector for scientific work on all identified shortcomings within their competence.
Receive information necessary for the performance of official functions from the vice-rector for scientific work and employees of departments that are subordinate to the vice-rector for scientific work.
Make proposals for improving the work related to the duties provided for in this Job Description.

IV. A responsibility

The Rectorate Inspector is responsible for:

For improper performance or non-performance of their official duties, as well as for non-use or directly to their rights provided for by this Job Description - to the extent determined by the current legislation of Ukraine.
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.
For causing material damage - within the limits determined by the current labor legislation on labor of Ukraine.

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