Head of the regime-secret department

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Job description for the head of the regime-secret department. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

This Job Description defines the functional duties, rights and responsibilities of the head of the secret security department.
The head of the regime-secret department (RSV) belongs to the category "Leaders" and heads the regime-secret department.
Appointment to the position of head of the RSV and dismissal from it is carried out by order of the general director of the enterprise in compliance with the requirements of the Labor Code of Ukraine.
The Head of the RSV reports directly to the General Director.
In the absence of the head of the RSV, his duties are performed by a duly appointed person who acquires the relevant rights and is responsible for the proper performance of the duties assigned to him.
In order to fulfill duties and exercise rights, the head of the RSV interacts with other employees of the plant on all issues, the solution of which directly relates to the fulfillment of the duties assigned to him by this instruction.
Documents regulating the activities of the head of the regime-secret department:

external documents: legislative and normative acts on the performed;
internal documents: the charter of the enterprise, orders and instructions of the general director of the enterprise, Regulations on internal access control, Job description of the head of the RSV, internal labor regulations and other internal documents.

Qualification requirements:

complete higher education (specialist or master);
military service;
At least 2 years of experience in this profession.

The head of the regime-secret department must know:

laws, resolutions, decrees, orders, decisions and other normative acts of state authorities and local self-government governing the activities of the enterprise;
profile, specialization and features of the structure of the enterprise;
territorial location of enterprise divisions, industrial relations between them;
range of products, types of work and services performed;
resolutions, orders, orders, methodological, regulatory and other guidance materials on the legal activities of the enterprise;
current legislature;
resolutions, orders, orders and other regulatory and governing documents relating to the organization of access control;
regulations, instructions and other guidance materials on the development and execution of documentation;
fundamentals of economics, organization of production, labor and management;
fundamentals of labor legislation;
current regulatory legal acts on labor protection, fire safety and industrial sanitation measures;
rules of internal labor regulations;
norms of business conduct and ethics of professional relations;
traffic safety instructions for pedestrians in the premises and on the territory of the enterprise;
basics of electrical safety;
Instructions for providing first aid to victims of accidents;
this job description.

II. Official duties

Head of the regime-secret department:

Monitors the observance of labor discipline by all employees of the enterprise and the security service.
Organizes and controls officials and members of the DPD for training or periodic testing of knowledge on the fire-technical minimum.
Conducts training sessions with members of the DPD.
Develops and approves plans for the evacuation of workers from premises and buildings.
Monitors the improvement of the territory and roadways, passages (drives) inside the production premises (to prevent their clutter).
Monitors compliance by all employees with fire safety rules, rules for the reception, storage and transportation of alcohols and substances that contain, safety rules for alcohol and alcoholic beverage production, other laws and regulations.
Constantly monitors the work of the security service, if necessary, corrects its actions as agreed by the General Director.
Conducts surprise security checks at various times of the day.
Participates in selective personal control checks (reviews) of employees of the enterprise.
Controls the accounting of the working time of employees, compares the data of the worked time of the automatic system of turnstiles with the actual data of the timesheets of the divisions and coordinates them.
Checking the operation of the access control system and issuing permanent or temporary passes.
Checks all employees of the enterprise and candidates for employment for the presence of a criminal record, studies their personal files in order to prevent crimes.
Forms a "risk group" of suspicious employees and exercises especially careful control over them.
Controls the use of official vehicles, their parking spaces after hours.
Collaborates with local governments and district departments of the Ministry of Internal Affairs.
Controls periodic maintenance and repairs of the APG and APS systems, communication and access systems.
Performs individual official assignments of the General Director.
The head of the regime-secret department is obliged:

have the necessary information from the personal files of employees of the enterprise and the security service;
have an undercover network of informants at the enterprise to prevent the commission of crimes, thefts, violations of labor discipline and emergency situations;
require employees to use a single special form and badges with their full name, position, name of the structural unit indicated on them;
have sources of external information and carry out the necessary preventive work;
constantly expand and improve automatic access and surveillance systems;
constantly monitor the database (file cabinet) of hired cargo carriers and drivers, for the first time they are under the loading of finished products;
not allow persons who do not have a permanent pass to enter the territory of the enterprise without the personal permission of the general director;
control the cancellation of permanent passes after the signing by the general director of the order on the dismissal of a person;
constantly verify the base of issued permanent passes to the register of orders for employment;
control the logging of checks.

Functional responsibilities for labor protection:

take care of personal safety and health, as well as the safety and health of other people in the process of performing any work or while staying on the territory of the enterprise;
comply with the requirements of the general rules of labor protection and the established appropriate fire regime at the enterprise;
study, know and comply with the requirements of regulatory acts on labor protection, fire safety and environmental protection measures, the rules for the safe handling of office equipment, use collective and individual protective equipment;
follow the norms, methods and techniques of safe work at their workplace;
observe the optimal mode of work and rest when working on a personal computer;
monitor the serviceable and safe condition of furniture and office equipment in operation at their workplace;
comply with the requirements of the current internal labor regulations, the requirements of safety rules for pedestrians when moving in the premises and on the territory of the enterprise;
maintain cleanliness at their workplace, indoors and during their stay on the territory of the enterprise;
use, if necessary, means of preventing and eliminating unforeseen production negative phenomena (fire);
know and be able to provide first aid to victims of accidents at work;
immediately report to the General Director and Deputy Director for Labor Protection on cases of industrial injuries, as well as if you witnessed an industrial injury to another employee of the enterprise;
know and comply with the requirements of the rules of industrial sanitation, observe the rules of personal hygiene;
use sanitary facilities and cabinets for storing clothes for their intended purpose.

III. Rights

The head of the regime-secret department has the right:

Get acquainted with the draft decisions of the management of the enterprise regarding its activities.
Make suggestions for improving the work related to the provisions of this instruction.
Within its competence, report to the General Director on all identified shortcomings and make proposals for their elimination.
Request personally or on behalf of the General Director from the heads of structural divisions and specialists information and documents necessary for the performance of his official duties.
Involve specialists from all structural divisions in the performance of tasks assigned to him.
Ask the management of the enterprise for assistance in the performance of their duties.
Require the provision of the necessary information from the personal files of employees of the enterprise and the security service.
Carrying out a personal inspection of any employee of the enterprise aroused suspicion.
Inspect personally, or together with security, any vehicle that enters the territory of the enterprise or leaves it.
Require any employee to comply with internal regulations, labor discipline, fire safety rules, smoking only in designated areas, safety rules in alcohol and liquor production.
Check at any time of the day the service of the guards.
Check any employee on the territory of the enterprise for alcohol intoxication.
Submit proposals to the General Director for the administrative responsibility of persons who have committed a misdemeanor.
Participate in the inventory of fixed assets, goods and materials, and the availability of fuel in cars according to waybills.
To receive information about the organization of work on labor protection at the enterprise when concluding an employment contract.
On labor protection while working at the enterprise.
For social insurance against accidents at work and occupational diseases.
To provide the management of the enterprise with healthy, safe working conditions at the workplace, in accordance with the requirements of regulatory acts on labor protection and fire safety, industrial sanitation rules, and current standards.

IV. A responsibility

The head of the regime-secret department is personally responsible for:

Subject to the regime and internal regulations of all employees of the enterprise.
For the proper storage of inventory items of the enterprise (finished products, packaging, components, spirits, ingredients, equipment, office equipment), accounting, technical and technological documentation, software, cash and excise stamps.
For the constant serviceability of automatic fire alarms, automatic fire extinguishing systems, fire pumping stations and burglar alarms, fire water supply systems, means of communication with fire brigades and units.
For penetration into the territory of the enterprise by unauthorized individuals, regulatory authorities or services without the personal permission of the General Director.
For the confidentiality of the information entrusted to him.
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.
For causing material damage - within the limits determined by the current labor legislation on labor of Ukraine.

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