Job description for timekeeper

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Job description for timekeeper. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

Timekeeper belongs to the category of technical performers.
A person who has primary vocational education without presenting requirements for work experience or secondary (complete) general education or basic general education and special training according to an established program without presenting requirements for work experience is appointed to the position of timekeeper.
Appointment to the position of timekeeper and dismissal from it is carried out by order of the director of the enterprise on the proposal of _______.
The clerk must know:

resolutions, orders, orders, regulations, instructions, other guidance materials and regulatory documents for keeping time records;
shift schedules and working hours at the enterprise and its divisions;
organization of office work at the enterprise;
basics of labor organization;
labor legislation;
rules of internal labor regulations;
rules and regulations of labor protection.

The timekeeper reports directly to _______ (head of the personnel department; head of the structural unit included in the personnel department; other official).
During the absence of a timekeeper (illness, vacation, etc.), his duties are performed by a person appointed by order of the director of the organization.

II. Official duties

Timekeeper:

Keeps time records of the actual time spent by employees at the enterprise, monitors their timely arrival at work and leaving work, being at work.
Makes appropriate notes in the report card and daily draws up reports (summaries) on attendance at work, as well as on delays and absences, indicating the reasons that caused them, keeps records of the payroll of employees.
Systematically makes changes related to the registration of the reception of employees, transfers, dismissals, vacations, etc.
Controls the timeliness of the submission by employees of certificates of temporary disability, certificates of patient care and other documents confirming their right to be absent from work.
In the prescribed manner, submits a time sheet containing information about the hours actually worked, overtime hours, violations of labor discipline, etc.
Performs individual official assignments of his/her immediate supervisor

III. Rights

The timekeeper has the right:

Get acquainted with the draft decisions of the management of the enterprise regarding its activities.
Make proposals for improving the work related to the responsibilities provided for in this instruction.
Within the limits of his competence, report to his immediate supervisor about all the shortcomings identified in the course of his activities and make proposals for their elimination.
Request personally or on behalf of the management from the heads of departments of the enterprise and specialists information and documents necessary for the performance of his duties.
Require the management of the enterprise to assist in the performance of his duties and rights.

IV. A responsibility

The clerk is responsible for:

For improper performance or non-performance of their official duties provided for by this Job Description - within the limits determined by the current labor legislation of Ukraine.
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.
For causing material damage - within the limits determined by the current labor and civil legislation of Ukraine.

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