Job description for a stenographer

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Job description for a stenographer. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

A stenographer belongs to the category of technical performers.
For the position of stenographer:

I category is assigned to a person who has a secondary (complete) general education and special training according to the established program, providing for shorthand at a speed of at least 110 words per minute, without presenting requirements for work experience;
Category II - a person who has a secondary (complete) general education and special training according to the established program, providing for shorthand at a speed of at least 85-90 words per minute, without presenting requirements for work experience.

Appointment to the position of a stenographer and dismissal from it is carried out by order of the director of the enterprise on the proposal of _______.
The stenographer must know:

resolutions, orders, orders, regulations, other governing and regulatory documents of higher and other bodies related to record keeping.
shorthand.
spelling and punctuation rules.
the order in which the material is printed when printing various documents.
operating rules for typewriters, dictaphones and tape recorders.
bases of the organization of work.
rules for the operation of computers.
fundamentals of labor law.
internal labor regulations.
rules and norms of labor protection, safety measures, industrial sanitation and fire protection.

The stenographer reports directly to _______ (head of the enterprise; head of the structural unit; other official).
During the absence of a stenographer (illness, vacation, etc.), her duties are performed by a person appointed in the prescribed manner, who acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.

II. Official duties

Stenographer:

Keeps shorthand records of reports, lectures, speeches (at conferences, meetings, seminars, etc.), minutes of meetings and meetings (messages, proposals and decisions).
Stenographs texts of business letters, orders, conclusions, instructions, memorandums and other official documents, information transmitted by telephone, and also records speech from magnetic media (using voice recorders and tape recorders) under the dictation of managers and specialists of the enterprise.
Transcribes verbatim notes, types or dictates to a typist, or enters information into a data bank.
Performs individual official assignments of his immediate supervisor.

III. Rights

The stenographer has the right:

Get acquainted with the draft decisions of the management of the enterprise regarding its activities.
Make proposals for improving the work related to the responsibilities provided for in this instruction.
Within its competence, report to the immediate supervisor about all shortcomings in the activities of the enterprise (structural unit, individual employees) identified in the process of exercising their official rights and duties and make proposals for their elimination.
Request personally or on behalf of the head of the enterprise from the heads of departments and specialists information and documents necessary for the performance of her duties.
Require the management of the enterprise to assist in the performance of their duties and rights.

IV. A responsibility

The stenographer is responsible for:

For improper performance or non-performance of their official duties provided for by this Job Description - within the limits determined by the current labor legislation of Ukraine.
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.
For causing material damage - within the limits determined by the current labor and civil legislation of Ukraine.

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