Job description for an office accountant

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Job description for an office accountant. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

This Job Description defines the job responsibilities, rights and responsibilities of the accountant of the material accounting office of the enterprise.
The accountant of the material account of the office is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the General Director of the enterprise.
The accountant of the material account of the office reports directly to the Chief Accountant of the enterprise.
A person who has a higher professional (economic) or secondary specialized education and at least 2 (two) years of work experience in the specialty is appointed to the position of the Office Accountant.
The office accountant must know:

accounting legislation;
accounting regulations;
structure of the enterprise, strategy and prospects for its development;
accounting policy of the enterprise;
regulations, provisions and instructions for the organization of accounting at the enterprise, the rules for its maintenance;
procedure for registration of operations and organization of document flow by accounting areas;
the terms, forms and procedure for compiling internal management reports, accounting and tax reporting, the preparation of which is part of his duties;
the procedure for acceptance, posting, storage and expenditure of funds, inventory and other valuables;
the procedure for conducting cash transactions and the rules of work of the cashier of the cash register operator;
rules for settlements with debtors and creditors;
conditions of taxation of legal entities and individuals;
the procedure for writing off shortages, receivables and other losses from accounting accounts;
rules for conducting inventories of cash and inventory items;
fundamentals of technology for organizing trade processes;
rules and regulations of labor protection.

The accountant of the office's material account must be proficient with a computer at the level of a confident user, including accounting computer programs that are used in the enterprise.

II. Official duties

Executes instructions and orders of the General Director, Chief Accountant and Deputy Chief Accountant.
Maintains an atmosphere of mutual respect, courtesy and goodwill in the workplace.
Complies with labor and production discipline, labor protection rules and regulations, industrial sanitation and hygiene requirements, fire safety, civil defense requirements.
Responsible for maintaining the following areas of accounting, tax and management accounting in accordance with the accounting policy of the enterprise
Maintains accounting accounts (and their corresponding tax and management accounts).
Keeps records in the corporate accounting system. Reconciles inventory balances with the 1C retail trade accounting program.
Every day he receives a commodity report from the store accountant with attached primary documents. Checks the invoices for goods and raw materials loaded into the corporate accounting program. Posts them and registers incoming invoices. Returns incorrectly executed supplier documents to the manager leading the contract for revision. Tracks their return.
Daily receives from the senior cashier of the store reports of cashiers of tellers for the past day. Checks the content and correctness of filling out reports. Conducts sales and sales proceeds according to reports.
Makes wholesale sales. Prepares invoice issued.
Checks and conducts the release of raw materials into production, the movement of goods and materials between stores and warehouses within the company.
Checks the compliance of the output of HP and the consumption of raw materials according to recipes. Controls the availability of recipes.
Checks and conducts the write-off of raw materials, goods, GP to the canteen and reflects the release of Lunches for employees according to the employee nutrition sheet based on the number of meals for the reporting period.
Displays inventory results. Controls the availability of a complete set of documents on the inventory and the correctness of its completion.
Generates a monthly sales book and a journal of issued invoices. Submits them for verification and reflection in the VAT return to the Deputy Chief Accountant.
Conducts regular reconciliations with suppliers under the guidance and control of the Deputy Chief Accountant.
As an accountant of the office's material accounting together with the Deputy Chief Accountant:
Organizes accounting of obligations and inventory items, cash, sales of products, performance of work services. Timely reflection on the accounts of accounting operations related to their movement.
Ensures the legality, timeliness and correctness of paperwork.
It monitors compliance with the procedure for processing primary and accounting documents, settlements and payment obligations, conducting inventories of fixed assets, inventories and cash, audits of the organization of accounting and reporting, as well as documentary audits in the company's divisions.
Takes measures to prevent shortages, illegal spending of funds and inventory items, violations of financial and economic legislation.
Works to ensure strict observance of staff, financial and cash discipline, estimates of administrative and other expenses, the legality of write-offs from accounting accounts of shortages, receivables and other losses, the safety of accounting documents, their execution and delivery in the prescribed manner to the archive.
Participates in the development and implementation of rational planning and accounting documentation, progressive forms and methods of accounting based on the use of modern computer technology, submitting them in the prescribed manner to the relevant authorities.
Provides methodological assistance to employees of departments of the enterprise on accounting, paperwork and control.
Monitors the safety of accounting documents and the organization of storage of accounting documents.

III. Rights

The office accountant has the right to:

Control the timeliness of the provision of primary documents to the accounting department by other departments of the enterprise.
Require correction of incorrectly executed primary documents from the persons who compiled and signed them.
Request and receive the necessary materials, documents and information related to the activities of the Office Accountant.
Enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities that fall within the competence of the Accountant of the Office.
Represent the interests of the enterprise in third-party organizations on issues related to the competence of the Office Accountant.
Request and receive the means of material and information support necessary for the performance of their official duties and advanced training.

IV. A responsibility

The office accountant is responsible for:

Failure to perform their duties.
Late submission of various information and reporting. Unreliable information about the state of work in the entrusted area, indicators of financial and economic activity in the reports compiled and signed by him.
Failure to comply with orders, instructions and instructions of the Deputy Chief Accountant, Chief Accountant and General Director.
Exceeding official powers and making decisions that go beyond the competence of the accountant of the material account of the office.
For disclosure of information constituting an official or commercial secret.

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