Job description for the head of department as part of the main department

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Job description for the head of a department within the main department. Full document

Occupational Safety and Health

Occupational Safety and Health / Job descriptions

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I. General Provisions

The head of a department within the main department or a department within the department is directly subordinate to _______.
The head of a department within the main department or a department within the department carries out the instructions of _______.
The head of a department within the main department or a department within the department replaces _______.
The head of a department within the main department or a department within the department is replaced by _______.
Must know:

laws, regulations relating to the civil service and local executive authorities;
fundamentals of public administration and economics;
fundamentals of law and the labor market;
forms and methods of work with mass media;
business etiquette rules;
rules and regulations of labor protection and fire protection;
basic principles of working on a computer and related software;
state language at the level of business communication and application.

Qualification requirements:

higher education in the relevant professional field at the educational and qualification level of a master’s, specialist;
work experience in the specialty in the civil service in the positions of chief specialist for at least 3 years or work experience in the specialty in management positions in other areas for at least 5 years;
Postgraduate education in management: Master of Public Administration with relevant specialization.

II. Official duties

Head of department as part of the main department, department as part of the department:

Manages the activities of the department as part of the main department, a department within the department, distributes responsibilities among employees, leads and controls their work.
Ensures the implementation of tasks assigned to the management as part of the main directorate, department within the department for the implementation of state policy in the area entrusted to the management, department.
Determines the degree of responsibility of deputy heads of departments as part of the main department, a department within the department, heads of its structural divisions, coordinates regulations on structural divisions, job descriptions of employees of the department as part of the main department, department within the department.
Prepares, within the limits of his competence, relevant orders, organizes and controls their implementation.
Provides generalization of socio-economic information on issues within the competence of the management within the main department, department within the department.
Organizes, in accordance with the functional tasks assigned to the management as part of the main department, a department within the department, the development of draft programs (sections of programs), analytical materials, balance sheet calculations, planned indicators, comprehensive measures, proposals, forecasts for the development of the territory, etc.
Prepares proposals aimed at deepening economic reforms on issues related to the activities of the department as part of the main department, department within the department.
Regulates the work of the department as part of the main department, department within the department for its effective interaction with other departments, related areas, scientific organizations, leading experts on issues related to the activities of the department.
Monitors, within its competence, compliance at enterprises and organizations with current legislation, decisions of the local state administration aimed at developing relevant sectors of the economy in a given territory, analyzes the situation and makes proposals to eliminate negative and consolidate positive trends.
Collaborates with various executive authorities in the execution of tasks assigned to the department, guided by current legislation.
Organizes, regulates and controls the timely and high-quality consideration by employees of the department as part of the main department, a department within the department of appeals from executive authorities, public associations, enterprises, institutions and organizations, citizens in the direction of activity of the department as part of the main department, a department within the department, and also prepares draft relevant decisions on them.
Takes the necessary measures to improve the organization of work of the department as part of the main department, department within the department.
Submits proposals to the management of the main department for appointment to positions, dismissal from positions and relocation of department employees within the main department, department within the department, timely filling of vacancies, encouragement and imposition of penalties, and contributes to the improvement of the qualifications of employees.
Ensures that employees of the department within the main department, department within the department comply with internal labor regulations, organizes work to protect state secrets in accordance with current legislation.
Organizes work with documents, monitors the state of labor and performance discipline.
Ensures that employees of the unit comply with Ukrainian legislation on civil service issues and the fight against corruption.

III. Rights

The head of a department within the main department or a department within the department has the right to:

On instructions to represent departments as part of the main department, a department within the department in structural divisions of other executive authorities on issues within its competence.
Organize business correspondence with executive authorities, enterprises, institutions and organizations within the limits of the powers granted.
In the prescribed manner, prepare requests for free receipt from executive authorities, enterprises, institutions, organizations, public associations of the necessary statistical and operational data, reports on issues related to the activities of the department as part of the main department, department within the department.
Carry out inspections of executive authorities, enterprises, institutions, organizations in accordance with current legislation within the limits of the powers granted.
Involve specialists from other structural divisions of the executive authority, subordinate enterprises and organizations, with the consent of their heads, to consider issues within its competence.
Consider complaints, applications, letters and appeals from citizens, and prepare responses to them.
Make proposals for improving the work of the department within the main department, the department within the department and the local administration as a whole.

IV. A responsibility

The head of a department within the main department or a department within the department is responsible

For improper performance or non-performance of their official duties, as well as for non-use or directly to their rights provided for by this Job Description - to the extent determined by the current legislation of Ukraine.
For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.
For causing material damage - within the limits determined by the current labor legislation on labor of Ukraine.

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